System Architecture Components

Security

• HIPAA Compliant
• Double password
• Optional Biometric / barcode badge user identification

Intended Usage

• Clinical, Residential, Day Programs
• Behavioral Psychology Services
• Developmental Disability Services
• Rehabilitaion Treatment Services
• Group Home Residential
• Day Center programs: Adult, children, teens

Access Management

• On Site -- Caregivers, Case Workers, Centralized Administration
• Remote Users -- Caregivers, Case Workers, Centralized Administration as authorized
• Hand Held devices -- IPod touch, Iphone, Droid, Blackberry (WIFI)
• Touch tablets, netbooks, and Notebooks
• Multiple Sites via internet

Client Management

• Profile
• Demographic Data
• Client Notes
• Meds
• Phyican Instructions
• Chores
• Census/ Attendance
• Privledges/ Level
• Homework
• File Access Log
• Run-Away / Missing Profile/ image report
• Family, friends, associates, Insurance, etc.
• Engagement/program history summary
• Chronological Image files
• Client Personal Possesion Inventory
• Client Petty Cash Account Management

Practice Management

• Define Products and Services
• Define Programs and Program Requirements
• Define Program Work Flow, rules, terms, etc.
• Define Assignement teams/ members
• Administer Practice Members
• Define Member Roles (Administrator, Program Manager, professional, Consultant, Clerical)
• Assign Client to Home/Dormitory
• Track employee/team (Assignments, schedules, engagements, certifications, licenses)
• on-line Time Reporting
• "Statistical Subjectivity" - Graphical Progress Charting

Event Tracking

• Appointments
• Meals
• Meds Admin
• Meds Event
• Travel
• Expenses
• Behavioral Observations
• Disciplinary
• Meetings
• Bed check(s)
• Visitations
• and more....

Work Flow Management

• Administrator defined program requirements
• Requirements assigned to professionals or assignment teams
• Up to 10 assignments per engagement/case
• Completion and progress tracking
• Event alerts

User Messaging

• Secure person to person messaging for practice members
• Event Alerts
• interfaces with Outlook email

Calendars/ Scheduling

• Employee/Resource Team: Appointments, Training, Meetings, Personal, days off: drill down to day schedule
• Client: Appointments, Social, Medical Appointments, Days Out: dril down to day schedule
• Personnel: Staff per shift per location : dril down to work schedules
• HRS: Staffing: interviews, Management Reviews, personnel Training
• Buiness Office: compliance, filings certifications, licensing renewals etc

Event Tracking,Scheduling & Reporting

• Document Events
• Attendance Events
• Appointments, meetings, travel
• Training
• User defineable: Behavior observations, incidents, compliance, meals, diciplinary, work, social, points, etc

Case/Client Management

• Enables professional to manage all their clients
• Prompted work list
• Schedule / reschedule (appointments, meetings, personal time, training, etc)
• Cleint events: doctors, rehab, therapy, etc.
• ISP Service Plan/ Maintenance
• Weekly Service Grid
• Client/ Shift Notes / History
• Graphical Goal Progress Charting

Meds

• RX Manager
• OTC drug Authorizations
• Formulary
• Meds locker/ inventory/ audit
• Meds Administration

RAMP -- Residential Management Module

• Timecards
• Shift notes
• Individual Service Plan - Procedural Goals
• Incident/ event receporting
• Scheduled events / activities
• Meds
• Contact Tracking
• Crisis Plan
• Homework
• Chores
• Points
• Attendance
• work/tasks/ dailiy, eekly, monthly
• Personal property inventory
• Petty cash account

Billing

• Administer price per service or product / program
• Administer – professional fees payable per member and professional certification level
• Produce Billable events report
• Produce AR/AP Invoices and Payables – (requires accounting modules)
• Produce electronic EDI transmissions -- (requires EDI Module)

HRS

• Personnel Profile
• Certification tracking
• Job Descriptions
• Applicants
• Skills/assessments
• Attendance/ days off/ work schedule
• Performance reviews
• Job history
• Incidents/ grievances
• Employee Photo Id /bar code badge
• more..

Document Management

• User document wizards enable easy creation of information, consent and evaluation questionnaires
• Provides Printing of paper forms and documents
• Management of forms and document versions
• Forms can be bar coded and pre printed with client tracking data
• Paper forms issued – are tracked
• Paper forms signed and retuned -- are tracked
• Paper files can be scanned, classified and digitally filed
• E-files (word, PDF etc) can be classified and digitally filed
• All Client/ engagement scanned and e-filed documents are filed in archive-able folders
• Optional e-signatures
• Optional Barcode document tracking
• Attachments: Scanned documents, files to: Client, Engagement, Employee

Technology

• 100% Microsoft Office Compatible
• Source Code Available
• MS SQL Server
• On Site -- Microsoft Servers (32 and 64 bit)
• SaaS - Hosted

EDI Billing Interface

Optional EDI transalator/ transmission module for sending/ receiving EDI 835/837 information to Medicaid and Medicare trading partners. Mapping to Insurace carrier trading partners is avaialble on a case by case basis

Accounting Interface

Optional UA Accounting System Module provides:

• HR records
• Payroll
• Customers / Third Party Accounts Recievable
• Invoicing, Statements, Payments, Deposits, Collections
• Vendors -- Bills / 1099 Employees
• Check printing, Bill payment, check book(s) reconciliation
• General Ledger -- Financial Statements/ Budgets